Volunteer Position

Job Description

Managing Directors

Collectively make strategic and operational decisions affecting HYSL programs, activities, events and sets priorities.

Filled

Meet at least monthly to review active and strategic issues.

Act as the general representative of the Board of Directors.
Set the monthly and any special meeting agenda
Represent the Club at various public events and forums.

HYSL Executive Assistant

Assist the Managing Directors, as needed.

Needed

Set up periodic Board meetings by reserving suitable meeting locations

Maintain notes of Board meetings

Distribute agenda for each meeting for review by meeting attendees

Instructional League Director

Responsible for managing an Instructional Soccer age-based league

Use registration information to form teams, assign coaches and create schedules for games and practices.

Responses to email's and serves as first-responder to resolve disputes

Instructional League Manager

Assists Instructional League Director with all duties

Needed

Division A - League Director

Responsible for managing Division A Soccer age-based league.

Filled

Use registration information to form teams, assign coaches and create schedules for games and practices.

Responses to email's and serves as first-responder to resolve disputes

Division A - League Manager

Assists Instructional Division A Director with all duties.

Needed

Division B - League Director

Responsible for managing Division B Soccer age-based league.

Needed

Use registration information to form teams, assign coaches and create schedules for games and practices.

Responses to email's and serves as first-responder to resolve disputes

Division B - League Manager

Assists Instructional Division B Director with all duties.

Needed

Division C - League Director

Responsible for managing Division C Soccer age-based league.

Needed

Use registration information to form teams, assign coaches and create schedules for games and practices.

Responses to email's and serves as first-responder to resolve disputes

Division C - League Manager

Assists Instructional Division C Director with all duties.

Needed

Division D - League Director

Responsible for managing Division D Soccer age-based league.

Needed

Use registration information to form teams, assign coaches and create schedules for games and practices.

Responses to email's and serves as first-responder to resolve disputes

Division D - League Manager

Assists Instructional Division D Director with all duties.

Needed

Director-at-Large

Serve on the Board in the best interests of the players, coaches and parents within the HYSL.

Needed

Participate in miscellaneous activities of HYSL, as needed.

Director of Finance

Periodically report a summary of HYSL financial reports to the Managing Directors
Maintain HYSL’s accounting books and records
Serve as liaison between HYSL and all sponsors

Filled

Issue checks and pay invoices

Ensure that all annual registration fees are paid accordingly

Sponsorship Coordinator

Serve as liaison between HYSL and all sponsors

Needed

Solicit donations and sponsorships from local organizations

Coordinate requirements for sponsors’ names and URLs, as necessary, for publication on advertising and the HYSL website

Coordinate the distribution of plaques to all sponsors after Fall Rec

Coordinate activities of fundraising volunteers, as necessary.

Manage volunteers to assist with executing these duties

Needed

Referee Coordinator

Manage the referee needs of the Recreational Soccer program

Solicit referees to work Recreational Soccer games

Coordinate referee game assignments with referees and Dir. of Technology

Arrange for payment with Finance contacts

Arrange referee courses with Director of Soccer Development

HYSL News Letter Coordinator

Publishes the HYSL's newsletter "HYSL"

Needed

Solicit updates from teams as to their achievements, alumni news, etc.

Work with directors to find content

Director of Fields and Schedule

Coordinate the assignment of all Recreational Soccer practices with coaches
Work with representatives from Hoboken Recreation to insure field lining, field set-up, lighting, etc.
Present strategic facilities needs to the Managing Directors.

Needed

Merchandise Coordinator

Serve as primary liaison between HYSL and suitable merchandise vendors

Needed

Identify suitable vendors and solicit bids for providing HYSL-logo merchandise

Coordinate the distribution of all merchandise purchased

Identify innovative merchandise to offer for sale on HYSL website or at HYSL activities or events

Maintain and track inventory of merchandise available for sale

Director of Fundraising

Coordinate fundraising activities in order to meet the current and future financing needs of the HYSL as determined by the managing Directors.

Needed

Coordinate activities of fundraising volunteers, as necessary

Issue periodic reports to the managing Directors as to fundraising updates

Director of Community Relations, Publicity and Events

Coordinate the publication and promotion of HYSL events, including the following annual events:

Needed

Work with local press to manage and promote HYSL activities

Prepare and distribute press releases to local newspapers and online news websites

Director of Soccer Development

Coordinate the training needs of HYSL players, coaches and referees

Needed

Work with the all Directors to ensure their training needs are met

Produce and update training materials used by coaches

Coordinate training courses offered to HYSL coaches

Assist in the organization of training and development events.

Director of Technology (Webmaster)

Maintain all of the electronic assets of HYSL, including online registration, scheduling, league management, scheduling, referee assignments, surveys, messaging, e-mail and other systems, as appropriate

Needed

Serve as primary liaison between HYSL and IT vendors

Provide training, as necessary, to authorized HYSL representatives to use appropriate systems

Manage user names and passwords to all HYSL systems

Provide periodic reports to authorized HYSL representatives

Respond to and assist users reporting trouble accessing HYSL online resources

Coaching

Coach age groups 5 - 16 year olds. 

Needed